Transkripsie -- Afrikaans Transcription

Transkripsie uses artificial intelligence to transcribe, organise, and help you understand your recordings. This page fulfils our transparency obligations under Article 50 of the EU AI Act by disclosing when you interact with an AI system and how each feature works.

Risk classification: Transkripsie's AI features are limited-risk systems subject to transparency requirements (Art. 50). They are not classified as high-risk AI systems under Annex III of the EU AI Act. Our transcription and summarisation tools are assistive productivity features — they do not make autonomous decisions about individuals, allocate resources, or perform biometric identification for law-enforcement or access-control purposes. Voice ID (recognising the same speaker across recordings) is switched off for the initial web launch.

For how we handle personal data, see our Privacy Policy. For third-party providers that process data on our behalf, see Sub-processors.

AI features

Every AI-powered capability in Transkripsie is listed below. Each entry describes the purpose, when it runs, which provider processes your data, and how you stay in control.

Live transcription

Purpose: Convert spoken audio to text in real time so you can follow a conversation as it happens, search keywords, and export a transcript when the session ends.
When used: Not available in the initial web launch: live recording from the browser or desktop app is switched off. When it is enabled, audio is streamed to our speech-to-text provider during the session.
Providers: Soniox, Inc. — model stt-rt-v4 (real-time streaming speech-to-text), when enabled.
Human oversight: You control when recording starts and stops. After the session, you can edit any segment, rename speakers, and delete the recording. Live captions are assistive — always verify critical content against the source audio.
Related: Sub-processors · Privacy Policy

Batch transcription

Purpose: Transcribe uploaded audio or video files after upload, including long-form recordings and files imported from other sources.
When used: When you upload a file for transcription or when a meeting-bot recording finishes and is sent for post-processing.
Providers: Soniox, Inc. — batch speech-to-text API.
Human oversight: Transcription runs only on files you upload or recordings you authorise. You can edit the full transcript, correct speaker labels, re-run processing, and permanently delete the recording.
Related: Sub-processors · Privacy Policy

Speaker diarization

Purpose: Identify when different people are speaking and assign speaker labels to transcript segments, so multi-party conversations are readable.
When used: Automatically during live and batch transcription when multiple speakers are detected. Labels appear as "Speaker 1", "Speaker 2", etc. until you assign names.
Providers: Soniox, Inc. — speaker separation bundled with transcription.
Human oversight: You can rename, merge, or split speaker labels in the transcript editor. Diarization is a best-effort assist — verify speaker attribution for any decision that depends on who said what.
Related: Sub-processors · Privacy Policy

Voice ID (speaker identification)

Purpose: Match detected speakers in a recording to voiceprints you have enrolled, so recurring participants can be labelled automatically across recordings.
When used: Not available in the initial web launch. Persistent voiceprint extraction and matching are switched off, and no new voiceprints are created. Before we enable it, we will publish its purposes, consent requirements, retention and deletion rules.
Providers: SpeechBrain ECAPA-TDNN on Transkripsie's own server, if enabled in future. No third-party voice-ID provider is used.
Human oversight: Voiceprints created during earlier use, where present, can be reviewed and deleted in Settings. You can rename or correct any speaker label in the transcript editor.
Related: Sub-processors · Privacy Policy

Ask AI (single recording)

Purpose: Answer natural-language questions about one transcript — e.g. "What were the action items?" or "Summarise the budget discussion" — using the transcript text as context.
When used: When you open Ask AI on a specific recording and submit a question. Only the transcript text (not raw audio) is sent to the language-model provider.
Providers: OpenRouter, Inc. (primary; default model OpenAI GPT-5 mini, run on Microsoft Azure in Azure Sweden Central or another Azure region OpenRouter selects), with xAI and Anthropic as backup providers, used directly only if OpenRouter is not configured or we explicitly switch on a fallback to providers that may retain data. Model selection is managed by Transkripsie.
Human oversight: You choose which recording to query and what to ask. Responses are generated suggestions — review before sharing or acting on them. You can delete the recording and its transcript at any time.
Related: Sub-processors · Privacy Policy

Ask AI (cross-recording)

Purpose: Search and reason across multiple recordings you own — e.g. "What did we decide about the vendor across last month's calls?" — by retrieving relevant transcript excerpts as context.
When used: When you use the cross-recording Ask AI workspace and select a scope of your recordings. Relevant transcript excerpts are sent to the language-model provider; audio is never sent.
Providers: OpenRouter, Inc. (primary; default model OpenAI GPT-5 mini, run on Microsoft Azure), with xAI and Anthropic as backup providers, used directly only if OpenRouter is not configured or we explicitly switch on a fallback to providers that may retain data.
Human oversight: Limited to recordings in your account that you can access. You control which conversations are included via your library. Treat answers as drafts; verify against source transcripts before relying on them.
Related: Sub-processors · Privacy Policy

Auto titles

Purpose: Generate a short, descriptive title for a recording based on its transcript so your library is easier to browse.
When used: After transcription completes, if the recording has no title or still carries a default placeholder. You can also trigger re-generation from the recording page.
Providers: OpenRouter, Inc. (primary; default model OpenAI GPT-5 mini, run on Microsoft Azure), with xAI and Anthropic as backup providers, used directly only if OpenRouter is not configured or we explicitly switch on a fallback to providers that may retain data.
Human oversight: Titles are suggestions only. You can edit or replace the title at any time in the recording editor.
Related: Sub-processors · Privacy Policy

AI overview / summary

Purpose: Produce a structured summary of a recording — key topics, decisions, and action items — using a template you select (or the workspace default).
When used: When you request an AI overview on a recording, or when your workspace template is applied after transcription. Transcript text is sent to the language-model provider.
Providers: OpenRouter, Inc. (primary; default model OpenAI GPT-5 mini, run on Microsoft Azure), with xAI and Anthropic as backup providers, used directly only if OpenRouter is not configured or we explicitly switch on a fallback to providers that may retain data.
Human oversight: Summaries are assistive drafts. You can edit, regenerate, or delete them. Custom summary templates let you steer tone and focus, but you remain responsible for verifying accuracy.
Related: Sub-processors · Privacy Policy

Translation (to English)

Purpose: Translate non-English transcript segments into English so mixed-language recordings are readable in one language.
When used: When you request translation on a recording with non-English segments. Only text segments are sent for translation; audio is not sent.
Providers: OpenRouter, Inc. (primary; default model OpenAI GPT-5 mini, run on Microsoft Azure), with xAI and Anthropic as backup providers, used directly only if OpenRouter is not configured or we explicitly switch on a fallback to providers that may retain data.
Human oversight: Machine translation can miss nuance, idioms, and domain terms. Use the original-language transcript as the authoritative source. You can edit translated text and delete translations by deleting the recording.
Related: Sub-processors · Privacy Policy

Meeting bot

Purpose: Join a scheduled video meeting on your behalf (Google Meet, Zoom, Microsoft Teams, or Webex), capture the session, and produce a transcript and recording afterward.
When used: When you schedule a bot for a meeting, manually send a bot to a meeting URL, or switch on auto-join for a connected calendar. The bot uses platform-native live captions during the call and sends the captured audio for post-meeting transcription.
Providers: Recall.ai, Inc. (meeting bot infrastructure and platform captions during the call); Soniox, Inc. (post-meeting speech-to-text and diarization on the captured audio).
Human oversight: You choose which meetings receive a bot and can cancel before join. Inform other participants as required by your organisation and local law. You can edit the resulting transcript, delete the recording, and disconnect calendar access at any time.
Related: Sub-processors · Privacy Policy

Your rights and controls

Edit transcripts — correct any AI-generated text, speaker labels, or titles before sharing.
Delete voiceprints — voiceprints from earlier use, where present, can be deleted in Settings.
Delete recordings — remove audio, transcripts, and summaries from your account. Copies inside our encrypted backups are not removed straight away, and we do not yet promise a fixed period for their removal (see our Privacy Policy).
Export your data — download a ZIP of your profile, transcriptions, and audio from Settings → Security.
Model training — Transkripsie does not train AI models on your audio or transcripts. Our requests to OpenRouter ask it to use only providers that do not keep prompts or collect them for training. We have not yet signed agreements with every provider that prohibit training, so each provider's handling of your data is governed by its own published terms and account settings.

Contact

Questions about our use of AI or this transparency notice: privacy@transkripsie.com

AI Transparency